Company Description
Based in the Netherlands and Luxembourg, TARU specialises in delivering innovative fund administration services supported by advanced technology and outstanding client support. The company is driven by a team of knowledgeable professionals dedicated to transforming the fund administration landscape. TARU is committed to improving processes and providing top-tier services to meet the evolving needs of its clients.
About the Role
We are seeking a motivated and detail-oriented Fund Administrator to join our Corporate Services team in Luxembourg. The successful candidate will be responsible for the day-to-day administration of investment fund structures and related entities, with a particular focus on company secretarial, corporate governance, and domiciliation services.
This role offers the opportunity to work closely with fund managers, directors, investors, legal advisers, auditors and regulators while supporting a portfolio of Luxembourg-domiciled entities across private equity, venture capital, real estate, and other alternative investment strategies.
Key Responsibilities
Corporate Secretarial & Governance
- Manage the full company secretarial lifecycle for Luxembourg fund structures and holding companies.
- Organise, coordinate and administer board meetings, shareholder meetings, and written resolutions.
- Prepare meeting notices, agendas, board packs, proxies, attendance lists, minutes, and action logs.
- Ensure proper maintenance of statutory records, registers, and corporate documentation.
- Coordinate execution, circulation, and filing of corporate resolutions and legal documents.
- Monitor corporate governance requirements and ensure compliance with constitutional documents.
Domiciliation Services
- Act as a key contact for domiciled entities and support domiciliation activities in accordance with Luxembourg requirements.
- Manage registered office services and monitor incoming official correspondence.
- Maintain corporate files and ensure documentation is complete, accurate, and up to date.
- Coordinate changes relating to directors, shareholders, registered offices, and corporate officers.
Regulatory & Corporate Filings
- Prepare and coordinate filings with the Luxembourg Trade and Companies Register (RCS).
- Arrange publications in RESA and other relevant regulatory filings.
- Support annual account filing processes and corporate compliance deadlines.
- Monitor legal and regulatory obligations and maintain compliance calendars.
- Liaise with notaries, lawyers, auditors, and tax advisers when required and review contracts.
Fund Administration Support
- Assist with investor onboarding and maintenance of corporate records.
- Support bank account administration, signatory updates, and documentation requests.
- Coordinate KYC/AML and FATCA/CRS documentation where appropriate.
- Support audit and annual reporting processes.
- Contribute to process improvement initiatives and operational efficiencies.
Candidate Profile
Required Experience
- Bachelor’s degree in Law (preferred). Finance, Business Administration or a related field can also be considered if combined with relevant experience.
- 2 to 5 years of experience within Fund administration.
- Experience administering Luxembourg entities such as SOPARFIs, RAIFs, SCSp, SCS, SICAVs, or similar investment structures.
- Good understanding of Luxembourg corporate law and governance requirements.
- Knowledge of RCS and RESA filing processes.
Skills & Competencies
- Strong organisational and document management skills.
- Tech-savvy approach to processes
- Excellent attention to detail and ability to manage multiple deadlines.
- Professional communication skills and ability to interact with senior stakeholders and board members.
- Proactive, client-oriented mindset.
- Strong written and verbal communication skills in English.
- French is considered an advantage; additional European languages are a plus.
- Proficiency with Microsoft Office and fund administration platforms.
What We Offer
- Exposure to a diverse portfolio of alternative investment structures.
- A collaborative and entrepreneurial environment.
- Opportunities for professional development and career progression.
- Competitive remuneration and benefits package.
- Direct interaction with fund managers, directors, and international service providers.